Special Events Coordinator-ESPN - (Bristol, Connecticut, États-Unis)

The Corporate Real Estate Operations group is responsible for day-to-day facilities and operations management of owned and leased facilities to ensure business is conducted in a clean, safe, and efficient work environment and that the value of Company physical assets is protected and enhanced. Responsibilities - Reports to the Client Services Manager - Provides coordination support for booking of conference rooms, meeting spaces, common areas or multipurpose venues for event related activities on the Bristol ESPN Campus - Monitors and responds daily to the Campus Events shared email inbox, ensuring timely and professional responses to client inquiries - Supports event logistics in collaboration with the Client Services Manager, ensuring all operational details are executed smoothly - Performs a variety of administrative, clerical, and semi-technical tasks related to event planning and execution. - Partners with our trades, janitorial, risk management, and fire life safety to ensure comprehensive support for events - Works closely with ESPN Global Security for parking arrangements, guests lists and identification related items. - Maintains and updates guidelines and policies for amenity spaces, ensuring consistent adherence across all events. - Provides onsite supervision during events, as needed, serving as a representative of the Corporate Real Estate Operations, Client Services team. - Responsible for coordinating all aspects of CRE support for all Bristol production shoots outside of studio spaces & special client visits. - Creates internal communication messages for campus events & production shoots - Utilizes AutoCad, Adobe, or other software tools to design and produce event layouts and visual materials. - Creates temporary signage requests to help promote initiatives, reserve locations, or for campus event and production shoot related needs - Ensures all events comply with TWDC directives, safety protocols, legal policies, and risk management policies Required Education - High School diploma or equivalent experience Required Work Experience - Proficient with Microsoft office programs - Excellent organizational, communication, and multi-tasking skills - Must be a team player and have a positive attitude - Ability to remain calm under pressure and maintain a customer-service mindset - Strong verbal and written communication skills Preferred Education - Bachelor Degree in hospitality, communications or applicable field or equivalent experience Preferred Work Experience - 2 or more years of event & conference planning experience - Hospitality work experience - Working knowledge of OSHA, NFPA safety and life safety standards - Familiarity with utilizing AutoCAD, Adobe, or Service Now software platforms OrgID : 35576