House Manager & Family Assistant

Job Title: House Manager & Family Assistant Location: Jacksonville, FL 32210 Employment Type: Part-time (20-25 hours/week) Proposed Schedule: Monday–Thursday, 5-6hours/day, flexible; (e.g 9:00AM - 3:00PM or 10:00AM - 4:00PM) Compensation: $25–30/hour Start Date: ASAP Requirements Can maintain a smoke-free environment. Must have reliable transportation; family will provide reimbursement for mileage used while for errands or pickup/drop-off Must be reliable and punctual. About Our Family We are a busy family living in Jacksonville with two active 12-year-old boys. We are physicians with demanding work schedules, so our home tends to run at a fast pace. At the end of the day, we really value returning to a home that feels calm, organized, and well cared for. We’re looking for someone who can help keep our household running smoothly—someone proactive, detail-oriented, and comfortable taking initiative. The ideal person enjoys creating and maintaining systems, staying a step ahead of what needs to be done, and helping bring a sense of order and ease to a busy family home. Who You Are / What We’re Looking For We are seeking an organized, proactive, and reliable individual who can take charge of managing our home. You should be able to troubleshoot problems and see what needs to be done without constant direction. Integrity, intelligence, and efficiency are essential, as well as an energy level to keep up with our busy family life. This role requires a combination of organization, problem-solving, and effective communication, as well as the ability to take initiative and maintain a positive, flexible attitude. Your role will be vital in helping to streamline operations and ease the family’s day-to-day routine. We are looking for someone who approaches this work wholeheartedly—someone who takes pride in supporting a family in meaningful ways and genuinely enjoys making a positive difference in the flow of a home, rather than simply completing tasks at the bare minimum. Ideally, this is someone who is interested in growing with our family long-term and becoming a trusted, consistent presence in our home. Key Responsibilities Household Management & Organization Maintain household organization systems (closets, storage, pantry, toys) Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services Oversee household schedules and calendars Conduct seasonal swaps (clothing, décor, bedding, etc.) Prepare and coordinate donation drop offs and pick ups Support unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Maintain indoor plants weekly/biweekly. Weekly cleaning of bathrooms, including the master and children’s bath Vacuuming and mopping high-traffic areas 1-2 times weekly Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies Create and manage running household supply lists Coordinate and manage household orders (Instacart, Amazon, Costco, Target, etc.) Run errands: grocery shopping, returns, dry cleaning, gift shopping Manage returns and packages, and keep an organized system for incoming deliveries. Manage putting this away timely and neatly (dry cleaning, supplies, groceries, etc.) Meal Planning & Preparation Plan and prepare healthy, protein-forward meals and snacks for the family (dinners 3–4 nights/week). Shop for groceries and meal-related items as needed. Update Instacart lists and place orders. Clean the kitchen after prep, maintain overall tidiness, and mop as needed Laundry & Linen Care Put away laundry service returns folded. Handle 3-4 home loads per week (e.g., towels, delicates, bedding). Organize and maintain kids’ closets, involving children in the process as needed Iron, steam, and prepare outfits as needed Manage linens: rotate bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Pet Care Feed beta fish 1x per week and clean bowl Vehicle Management Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Vendor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers) Research and coordinate repairs, maintenance, and quotes Manage routine upkeep, including remote coordination for the North Carolina home; serve as the point person for the property management team Oversee outdoor spaces and seasonal maintenance needs, including sweeping the patio. Oversee property-specific systems (e.g., HVAC, pool maintenance) Serve as primary contact for vendors or guests Family Support & Child Assistance Assist with school/activity pick-ups or drop-offs (rarely) Light supervision or back-up childcare Involve kids in household tasks when appropriate to encourage responsibility Help with child-related laundry or errands Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, freezer, oven, etc.) Maintain and refresh specific zones (entryways, garage, laundry room) Clean humidifiers, washing machines, and air purifiers monthly. Add salt to the water softener monthly. Oversee garage and attic organization projects Ensure holiday decoration storage and other storage systems are well-maintained Administrative & Personal Assistant Support Oversee household calendars and appointments, ensuring everything runs smoothly. Help with travel planning, scheduling, and logistics - kid friendly activities and outings when traveling Scheduling dinners out Manage family calendars and reminders Handle basic budgeting or receipt tracking Assist with coordination of events, appointments, and guest prep Research household items to buy as needed How to Apply Please submit a short intro letter, an updated resume, and three professional references with contact information. This role requires a background check.